Executive Secretary wanted - Adsa Associates Limited
November 26, 2018- We are looking for a competent Executive Secretary to support high-ranking officials in our company. You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks.
- Executive secretaries must be quick professionals with great time-management and multitasking abilities. It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying for other tasks.
- The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.
- To draft and review correspondences.
- To manage the filing and data retrieval system.
- To schedule and arrange meetings and appointments, attend and take minutes of meeting.
- To screen all calls to ensure effective use of Executive’s time.
- To attend to any necessary activities as required from time to time.
- Provide strong secretarial support to the Executive to manage their workload and activities
- Drafting and preparing reports, presentations, letters, and other documents
- Coordinate and maintain the electronic calendar of the Executive, including organising of all appointments, meetings, travel arrangements, attendance at conferences and seminars
- Organize and facilitate staff meetings, workshops and Board meetings
- Maintain electronic and hard copy filing systems using designate protocols, and ensuring timely retrieval of documents
- Distribute papers from the Executive’s office and maintain a follow up system as required
- Manage correspondence and write responses on behalf of the Executive when required
- Liaise with internal and external stakeholders on behalf of the Executive
- Support the Executive’s attendance and participate in a range of external meets through filing and timely provision of minutes, agendas, supporting documents
- Undertake project work as required
Candidate Requirements
REQUIREMENTS
- Proven experience as executive secretary or similar administrative role
- Proficient in MS Office Suite
- In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
- Familiarity with basic research methods and reporting techniques
- Excellent organizational and time-management skills
- Outstanding communication and negotiation abilities
- Integrity and confidentiality
- Bsc, BA in business administration, secretarial studies or relative field
- Must Reside within Lekki - Ajah Axis
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